September 10th, 2007
Pursuant to due call and notice thereof, the regular meeting of the Crosby City Council was held on Monday, September 10, 2007 at 6:00 P.M. in the Crosby City Hall Council Chambers. The Pledge of Allegiance was given.
Mayor Dale Sova presided with Member Debra Shankle, Member Erwin “Buzz” Neprud and David “Butch” Ferrari present. Absent was Member Edward Vukelich.
Also present were Police Chief Kimberley Coughlin, Fire Chief Charles Leonhardt, City Engineer Michael Rude of WSN and City Clerk-Treasurer Cindy Nelson. Absent was City Attorney James Gammello.
Additions to the Agenda: Mayoral appointment to Crosby HRA – Buzz Neprud until 8/31/2012
Mayor Sova stated that more than 3 members of the City Council may be present during the setting up of the new playground equipment – Project Play – which will start on Tuesday, September 11, 2007.
MOTION BY MEMBER NEPRUD AND SECONDED BY MEMBER FERRARI TO APPROVE THE MINUTES OF THE AUGUST 27, 2007 REGULAR MEETING AND THE BUDGET MEETING OF AUGUST 29, 2007 AS PRESENTED. A VOICE VOTE: ALL AYES. MOTION CARRIED.
MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER NEPRUD TO APPROVE THE CLAIMS FOR PAYMENT AS PRESENTED. A VOICE VOTE: ALL AYES. MOTION CARRIED.
Public Forum –
Joyce Buchite was not present and to put her on the next agenda.
Don Grgurich a resident of First Street S.E. was nominated by the neighborhood to speak to the city about the zoning by the hospital. The hospital has been acquiring properties in the First Street S.E. neighborhood and it is zoned residential and they would like to see it remain a residential area and the potential was there that by the hospital acquiring properties in close proximity to the hospital the zoning could possibly be changed and that it should remain a residential area and not turned into a commercial zone. The neighborhood just wanted the city to be aware of their concerns of their neighborhood.
Public Comments – None
New Business –
Chev Krall was granted a variance by Planning & Zoning to build a garage closer to the right-of-way that required by the city zoning ordinance.
Planning & Zoning has recommended approval of a Conditional Use Permit to Ron Cranfill to build a auto body repair shop on Lots 1 – 4, Block 10 West Park Addition with conditions as follows: 1. All lighting on the property shall be covered or controlled as to be contained on the property. 2. The use of the existing nonconforming carport structure may be continued, however all other aspects of the site including, but not limited to building setbacks and impervious surface coverage shall conform to the Ordinance. 3. The applicant shall submit a landscaping plan to the Zoning Administrator for review and approval prior of a building permit. The plan must show all plants, areas to be landscaped and materials to be used. 4. Storage of all materials needs to be kept indoors. 5. Screening must be installed on the alley side of the property. 6. Operation hours are from 7:00 a.m. to 7:00 p.m. Monday – Saturday.
MOTION BY MEMBER NEPRUD AND SECONDED BY MEMBER SHANKLE TO APPROVE A CONDITIONAL USE PERMIT TO RON CRANFILL TO BUILD A AUTO REPAIR SHOP WITH CONDITIONS # 1 - 6 AS STATED BY PLANNING & ZONING. A VOICE VOTE: ALL AYES. MOTION CARRIED.
TIF # 2-2 for Iron Range Plaza – Nick Skarich of Northland Securities was present and stated that all documents have been received by Iron Range Plaza for the TIF financing from the City of Crosby.
Mayor Sova opened the Public Hearing on TIF # 2-2 Iron Range Plaza –
There were no comments from the public on the TIF # 2-2 Iron Range Plaza
Mayor Sova closed the Public Hearing.
MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER NEPRUD TO ADOPT RESOLUTION FOR TIF # 2-2 FOR IRON RANGE PLAZA. A VOICE VOTE: ALL MEMBERS VOTES “AYE” MOTION CARRIED.
John Mehrkens representing Presbyterian Homes and the Crosby Senior Services was present to obtain approval from the city on the developer’s agreement and the final plat of the property.
There was discussion about an easement, park dedication fees and language in the developer’s agreement between the city and developer.
Mayor Sova called for a brief recess to consult with Attorney Gammello by phone at 6:45 p.m.
Mayor Sova called the meeting back from recess at 6:55 p.m.
Mayor Sova stated that Attorney Gammello advised Mayor Sova to have the city approve the final plat with conditions and that nothing be signed until all conditions have been met and approved by the engineer and city planner. Conditions are as follows: 1. Developer’s Agreement which addresses, among other things, the following: a) park dedication fees paid, b) expansion of utilities to the east of the subject property boundary c) responsibilities for project costs related to City utilities, d) observation of utility-related construction activities by the City, e) financial guarantee for public improvements 2. Copies of MDH, MPCA, and NPDES, OR MNDOT permits. 3. Certificate of Title or similar evidence of ownership acceptable to the City Attorney. 4. Plat Check prepared by a Registered Land Surveyor 5. The final plat is consistent with the Preliminary Plat, as revised and be submitted to the City and approved by the appropriate City representatives or personnel.
MOTION BY MEMBER FERRARI AND SECONDED BY MEMBER NEPRUD THAT BASED ON THE FINDINGS OF FACT WITH CONDITIONS AS PROVIDED BY PLANNING AND ZONING WITH CONDITIONS AND THAT THE DEVELOPER’S AGREEMENT BE PROPERLY SIGNED AND ALL FEES PAID AND THAT NO SIGNATURES WILL BE PROVIDED BY THE MAYOR OR CITY CLERK UNTIL ALL FEES HAVE BEEN PAID AND ITEMS HAVE BEEN COMPLETED. A VOICE VOTE: ALL AYES. MOTION CARRIED.
Fire Chief Charles Leonhardt reported on the following
- 2 Runs since the last meeting
- The Fire Department members will be distributing a community safety booklet during Fire Safety Week and will be seeking donations from area businesses.
Hallett Community Center – Maurice Slepica, General Manager reported on the following-
- They are in need of a new walking track around the arena. The old track is 6 years old and the cost of a new track is $11,000 for a 3/8” rubber foundation for the track and the Hallett Foundation will donate $2,400 towards the cost.
MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER FERRARI TO AUTHORIZE THE COMMUNITY CENTER TO PURCHASE A NEW WALKING TRACK IN THE AMOUNT OF $11,000 WITH $2,400 BEING DONATED BY THE HALLETT FOUNDATION AND THE REMAINING BALANCE TO BE PAID OUT OF MEMBERSHP FUNDS. A VOICE VOTE: ALL AYES. MOTION CARRIED. MEMBER NEPRUD ABSTAINED.
- The zamboini is wearing out and there is a used one available for $10,000 and Heartland Hockey Camp will spit the cost of the zamoboini with the city. The hockey camp will use the zamboini when there is no ice at the Community Center.
MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER FERRARI TO AUTHORIZE THE CITY OF CROSBY – HALLETT COMMUNITY CENTER TO ENTER INTO AN AGREEMENT WITH HEARTLAND HOCKEY CAMP FOR A PURCHASE OF A ZAMBOINI AT A COST OF $5,000 EACH AND HAVING THE CITY ATTORNEY DRAW UP A CONTRACT WITH HEARTLAND REGARDING THE PRICE, TRANSPORTATION, MAINTAINENACE, INSURANCE AND THE TIME OF POSSESSION FOR EACH PARTY. A VOICE VOTE: ALL AYES. MOTION CARRIED. MEMBER NEPRUD ABSTAINED.
- Health Fitness has submitted a contract for another 3 years at the rate of $1,500 per month for the management of the community center. They have not lowered nor raised the monthly rate from the current contract. The contract ran out on August 31, 2007.
Clerk Cindy Nelson was asked to put this contract on the next agenda.
Police Chief Kimberley Coughlin reported on the following –
- Captain Rick Koop informed the council about 2 options of obtaining financing for 2 new vehicles for the police department. The city is able to lease vehicles directly through Ford Motor for a fee of $350.00 per vehicle and we would still order the vehicles through the local dealer and after the lease is up we would purchase the vehicles directly from Ford for $1.00
- Option # 2 – Would be to directly finance a lease through Unity Bank of Crosby at a rate of 5 ¼ for four (4) years and $50.00 per vehicle.
They will have more information at the next meeting.
Attorney’s Report – None
Public Work’s Department – None –
Clerk Nelson was asked to put the restructuring of the Public Work’s Department on the next agenda.
Engineer’s Report –
- The notices for the 2008 Street Improvement project notices will be going out for 2nd Street S.W. between 6th & 7th Avenue and 4th Street N.W. between 1St Avenue and Hwy. 6 and the public hearing will be on October 1, 2007 at 6:00 p.m.
City Clerk Cindy Nelson reported on the following –
- Received a notice from the League of MN Cities regarding the annual dues - $2015.00 and the Mayor’s Association dues are $20.00
Mayor Sova stated that the amount of the dues is very small for the great amount of information that the city receives during the year.
MOTION BY MEMBER NEPRUD AND SECONDED BY MEMBER FERRARI TO JOIN THE LEAGUE OF MINNESOTA CITIES AND THE MAYOR’S ASSOCIATION IN THE AMOUNT OF $2015.00 FROM OCTOBER 1, 2007 TO SEPTEMBER 30, 2008. A VOICE VOTE: ALL AYES. MOTION CARRIED.
Mayor/Committee Reports –
- Library has created a new position at the library and has already hired a new part-time employee for this position and they did not follow the proper procedures and this new employee has not been formally approved by the city. Clerk Nelson was asked to put this item on the next agenda.
Mayor Sova appointed Erwin “Buzz” Neprud to the Crosby HRA Board with the term to expire on August 31, 2012.
MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER FERRARI TO APPOINT ERWIN “BUZZ” NEPRUD TO THE CROSBY HRA BOARD WITH THE TERM TO EXPIRE AUGUST 31, 2012. A VOICE VOTE: ALL AYES. MOTION CARRIED. MEMBER NEPRUD ABSTAINED.
Mayor Sova called for a brief recess at 8:20 p.m.
Mayor Sova called the meeting back from recess at 8:26 p.m.
2008 Budget –
Each department proposed budget numbers were reviewed line by line and changes made and there was discussion about funding future projects and improving fund balance for reserves.
Clerk-Treasurer Cindy Nelson will make the recommended changes and present them on Friday, September 14, 2007 at 1:45 to adopt the preliminary levy for 2008.
Being no further business to come before the city A MOTION BY MEMBER SHANKLE AND SECONDED BY MEMBER FERRARI TO ADJOURN TO FRIDAY, SEPTEMBER 14, 2007 AT 1:45 P.M. A VOICE VOTE: ALL AYES. MOTION CARRIED.
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Dale J. Sova, Mayor Cindy S. Nelson, Clerk-Treasurer